Budgeting, A Real Value for Your Small Business

A budget maps out where your business currently is and where you plan for it to be, like a road map. A budget will also help you cope with the inevitable roadblocks and detours you will encounter on your way to where you want your business to be.

Budgeting is important, estimating and matching expenses to revenue helps small business owners determine whether they have enough money to fund operations, expand the business and generate income for themselves.

Without a budget a business runs the risk of spending more money than it brings in or not spending enough money to grow the business and compete.

The performance and cash flow of your business should never be a surprise, create your budget and update it often, this will help you decide which areas of your business are over performing and which are under performing.


Below you will find some helpful tips in creating the road map for your business, your business budget:

1. Create a short term and long term budget. A new business should have a more detailed budget that is included in your business plan along with a monthly budget forecast for the upcoming year and a 3-5 year estimate of revenue and expenses. Established businesses will find the best forecast for the future is prior performance so follow the same rules as a new business but base your estimates on prior revenue and expenditures.

2. Create expense categories to calculate what you will spend and when you will be spending it. This will help eliminate surprises like the extra expense of having to hire temporary employees for the holidays.

3. Create three versions of your short-term budget. Conservative - your worst-case scenario, expected - what you truly expect to happen and optimistic-your best case scenario. It is important to be realistic by not using too much wishful thinking and therefore losing the benefit of your budget.

4. Calculate the number of employees you will need for your business. Employees are often the biggest expense for most businesses, by determining how many employees you will need to produce goods or services you will be able to estimate what kind of a strain employees will put on your businesses budget.

Budgeting is an easy and essential way for business owners to forecast current and future revenue and expenses. Your goal when creating your budget should be to make sure there is enough money available to keep your business up and running, to grow your business, to compete and to ensure a solid emergency fund.

Fran McCully of Your Administrative Solutions specializes in bookkeeping/accounting, database and business-plan development, and human resources. Fran partners with small businesses, micro companies, solo-preneurs and individuals. To receive your free report, "Know Your Cash Flow," and discover additional resources from Fran McCully, Financial Strategist and Bookkeeper